The Karen Leung Foundation (KLF) www.karenleungfoundation.org is working to save lives in Hong Kong by raising awareness of gynaecological cancer, educating women to increase rates of early detection and ensuring that women in treatment have access to optimal medical care. Founded in 2013 to honour Karen Leung, a hedge fund trader who died at age 35 following a diagnosis of metastatic cervical cancer, we are the first and only organisation in Hong Kong solely devoted to women's gynaecological cancers. To date, the Karen Leung Foundation has raised more than HK$35 Million to fight gynaecological cancer to help Hong Kong girls and women.

The Karen Leung Foundation is seeking a part-time Assistant Office Manager with background, skills and experience in the following areas:

Job Highlights

• Support and insure efficient functioning of KLF's operational and administrative processes
• Flexible working hours
• Work with an energetic & passionate team

JOB RESPONSIBILITIES:

Administrative Support

• Dinner and social engagement scheduling.
• Manage local vendors including printers, designers and others.
• Maintain various files and records, ensuring organization and relevance.
• Manage (upload and organize) documents on online storage platforms.
• Maintain office systems and office supplies.
• Prepare monthly expense reports.
• Provide day-to-day general office support duties.

Marketing & Fundraising Support

• Database & CRM management – update all production and event specific contacts, including initiate EDMs’ and other e-mailing.
• Assist in planning and executing the annual fundraising conference, exhibitions and other events in HK.
• Research and reach out to potential event partners and maintain relationships with them.
• Source and manage food & beverage vendors and sponsors for events as needed.

​JOB REQUIREMENTS:

• A passion for KLF’s mission and objectives.
• Detail oriented with the ability to continually monitor processes and procedures to optimize effectiveness.
• Exceptional communication, interpersonal, and presentation skills with an overall positive disposition.
• Excellent team player yet able to take initiative and work independently with minimal supervision.
• Able to thrive in a fast-paced office environment.
• Able to multi-task and take initiative on tasks both big and small.
• Willing to work flexible hours and weekends during high-intensity events and exhibition periods.

HK Residency Status:  Must be eligible to live and work in Hong Kong

Education: University degree preferred

Work experience:  5-8 years in a professional setting preferred

Communication Skills:  Fluency in written and spoken English and Cantonese.  Putonghua is a plus.

Tools: Microsoft Office (Word, Excel, Powerpoint), Google Suite/Workspace, Canva, office communication tools (ie Zoom, Slack….). Knowledge of Mailchimp & Quickbooks is a plus.

This position is Part-time/ flexible hours, salary commensurate with experience.

If you are interested to the position, please submit your application with full CV to: careers@karenleungfoundation.org